Epsom Public Library Board of Trustees Meeting Minutes
January 7, 2006
Present were Bobby Mongeon, Joyce Heck, and Leigh English, Library Trustees, Library Director Nancy Claris, and Liaison from the Selectmen Mary Frambach. The meeting was called to order at 8:25 a.m.
Secretary's Report: The December, 2005 minutes were approved as corrected. Corrections include “North Wind” is two words, the gift certificate to Harvey Harkness was $60, and NH library Association guidelines is ongoing as an online research process. A corrected copy of the minutes will be sent to the Library to be placed on file.
Treasurer's Report: The remainder of the 2005 appropriated town funds to be drawn down is $4,789.37.
Correspondence: thank you notes for the holiday poinsettias were read.
Old Business:
- Scott did update the computers.
- Discussion and formulation of meeting room policies will be postponed until the February 2006 meeting.
- Leigh will talk with Lenny of Great Northern Signs about donating a sign for the new library.
- The Treasurer’s report will be submitted to Town Office by the January 13, 2006 requirement. All other reports have been submitted.
- The change to the town CIP (Capitol Improvement Plan) was completed to include a request for $100,000 for the new facility and interior.
New Business:
- Joyce H. volunteered to attend the Selectman’s January 17, 2006 meeting (“Department Head meeting”).
- There will be a Selectman’s meeting January 9, at 6:30, at which the library warrant article will be considered. Valerie Long, Peter Arvanitis, Bobby Mongeon, and Nancy Claris will attend.
- The Town Deliberative Session is on Saturday, Feb. 8, at 9:00 a.m. Our Trustees meeting will begin promptly at 8:00 a.m. The snow date for the Deliberative Session is 2/11.
- Letter of Resignation from Dale Gregory: Dale Gregory is resigning in early February to take a fulltime position at the Loudon Library. The Trustees appreciate your contributions and wish her every success in her new job.
- A job description for Dale’s position, renamed the Coordinator of Youth Services, will be drafted by Joyce. Nancy will place an ad in the newspaper.
- Leigh offered to restore the current library sign so that it can be placed in the new building.
- Valerie Long will call Andrea Thorpe re. Andrea’s interest in updating the library web site.
- February 2, 5:30 p.m., is the time for the next meeting of the Building Committee.
Public Hearing RE: Acceptance of Donations for 2005
A public hearing to discuss acceptance of donations to the Epsom Public Library opened at 9:00 a.m. at the Epsom Public Library. Being no discussion, the hearing was adjourned at 9:40 a.m.
The regular meeting of the Epsom Public Library Trustees adjourned at 9:45 a.m.
Respectfully submitted,
Joyce Heck, Secretary