Epsom Public Library Trustees Meeting March 19, 2007
Present: Bobby Mongeon, Cheryl Arvanitis, Val Long, and Nancy Claris
I. Call to order
A. Secretary's Report
The Secretary's Report was approved.
B. Treasurer's Report
The Treasurer’s report was not presented. We discussed having the Treasurer send a letter to the Town for regular quarterly payments (minus salaries) in order to more easily facilitate purchases.
C. Correspondence
Tony Soltani sent a letter to the Trustees to have the agreement with the Epsom Historical Association formally rescinded. Bobby will sign the paperwork in front a notary and have the paper work appropriately filed. We still have the mowing of the grass to address. Nancy will contact Josiah to find out if he is still interested in mowing the grass. We do need to ask Josiah how much he will charge for both Libraries. If not, we will contract with Henry Stoneham.
II. Old Business
A. Landscaping
Val has gotten the NH Technical Institute Senior Landscape Design class to take on the Library for a project. The professor will be coming to the Library tomorrow night to take pictures for class on Thursday night and Nancy will be going to the class to talk with them about the project. We will end up with several designs from which to choose. After we have decided on a plan, we can apply to the NH Landscape Association for the installation of the landscape plan. Mulligans may be able to help with plan material as well (the Landscape Association will provide plant materials).
B. Water Treatment
The water treatment system has been installed and seems to be working fine.
C. EPL Historic Center Policy
Bobby presented a draft policy for use of the old Library. We reviewed the policy and Bobby will make the changes and add to the policy book.
D. Odd jobs
Need bulletin board in entryway and Nancy will order. Need both signs from old Library moved, but have to wait until the ground thaws. Ask Great Northern Sign to do this. We need to have a mailbox so that mail can be sent directly to the Library. Cheryl found out that the mailbox can be placed on the Library side of the street, but has to be on Route 4. Cheryl and Nancy will continue to work on this.
III. New Business
A. Work Dates
1. Old Trustees records
We will start working on this at the next meeting.
2. Old Library clean out
Val will ask Carlton to see what they may want from the old Library. We will put together a team to clean the building out.
B. Increase in Cleaning Hourly Rate
The Trustees decided to increase the number of hours for cleaning per week to 5 (from 3) and the hourly rate to $13 (from $11) for a total of $2,340 for the remainder of the year.
C. Purchase of vacuum cleaner
We will ask the Friends of the Library to purchase.
D. Department Head Meetings with Selectmen
We discussed the fact that we are not required to report to the Selectmen, but that it is important to make sure that the lines of communication are open. We will go to the Selectmen’s meeting each month to report Library activities.
E. Changing of Officer Duties
Bobby will rotate to Secretary. Either Cheryl or Val will become Chair (normally Cheryl will rotate into the Chair position, but if she wanted to stay as Treasurer can she? We will check the By-Laws).
F. Received a CLIF grant to purchase books for children (approximately 100 books).
G. Trustee’s Meeting Dates
Our next meeting is April 9th at 5 PM.
Respectfully submitted,
Valerie Long
Chair