Epsom Public Library Trustees' Meeting
May 12, 2008
Attendees: Valerie Long, Cherylann Arvanitis, Nancy Claris
Meeting Commenced: 5:15 p.m.
Secretary's Report
The minutes of April 7, 2008, were reviewed and accepted as amended.
Treasurer’s Report
Mrs. Claris stated she has received all books back from the auditor’s. The quarterly appropriations disbursement (as per agreement with Selectman’s office) in the amount of $20,000 was received by the town offices and deposited. The Treasurer’s Report was accepted.
Correspondence
A letter was received from Marie Brezosky with a donation to the library. Mrs. Arvanitis will send a thank you letter.
Old Business
The request from Mrs. Tinsley to use the parking area at 1775 Dover Road was discussed. Planning Board approval for this request was also reviewed. It was decided that the Trustee’s will table this issues until the issues of the 1775 Dover Road building are settled with the Board of Selectman.
The insurance for the Library Annex was discussed. The items were placed in a spread sheet and valued by Charles Yeaton. The itemized list totaled $18,095 as of May 12, 2008. This will be sent to the Local Government Center for their review and quotation on an insurance premium.
The Strategic Plan was discussed. Ms. Long will be in contact with Tom Ladd from the State Library, North Country Branch for assistance.
The Landscape Plan was discussed. The entire plan has not been received from Lauren Chase-Rowell. Jungle Drop will be consulted when our plan is received. Ms. Long will be in contact with them to discuss their wish to donate landscaping items and to state that we are still working on our plan.
The Epsom Public Library Policy Manual was finalized and signed.
New Business
The meeting with the Selectman’s Office on May 19, 2008, was discussed.
The culling out of old library records was discussed.
Programming was discussed. The Friends are sponsoring a program in June. Different options in programming were discussed. Teenage programming ideas were discussed.
Personnel issued were discussed.
Meeting adjourned: 7:15 p.m.
Respectfully submitted,
Cherylann J. Arvanitis,
Secretary