Category Archives: Trustee Meeting Minutes

Trustee Meeting Minutes May 4, 2015

May 4, 2015 Library Trustee Minutes Attendees:  Robert Paine, Carole Brown, Nancy Claris, Celeste Decker, Virginia Drew .Secretary’s Report:  Virginia provided the April minutes. Nancy noted that the “cost of fuel” was in reference to the old library and Virginia will amend the minutes to reflect that. Bob made a motion to accept the minutes with changes & Carole seconded.  All in favor. Treasurer’s Report:  Nancy provided the treasurer’s report and trustees reviewed it.  Read more [...]

Trustee Meeting Minutes April 6, 2015

April 6, 2015 Library Trustee Minutes Attendees:  Robert Paine, Carole Brown, Nancy Claris, Celeste Decker, Virginia Drew Secretary’s Report:  Bob made a motion to accept the minutes with changes & Carole seconded.  All in favor. Treasurer’s Report:  Nancy provided the treasurer’s report and trustees reviewed it. Bob moved to file the treasurer’s report for audit.  Carole seconded and all were in favor.  During review of the report it was noted that building maintenance Read more [...]

Trustee Meeting Minutes March 2, 2015

March 2, 2015 Library Trustee Minutes Attendees:  Robert Paine, Carole Brown, Nancy Claris, Celeste Decker, Virginia Drew, Harvey Harkness The trustees welcomed former trustee, Harvey Harkness and started the meeting with discussion regarding the Epsom Arts & Science Foundation.  The Epsom Arts & Science Foundation was created when he was a trustee and he recently found the paperwork from the establishment of the Foundation.  It was determined that it would be beneficial to establish Read more [...]

Trustee Meeting Minutes December 1, 2014

Library Trustee Meeting December 1, 2014 Attendees:  Robert Paine, Celeste Decker, Nancy Claris, Virginia Drew Secretary's Report:  Robert made a motion to accept the minutes and Celeste Seconded.  All in favor. Treasurer's Report:   Nancy provided the report from the treasurer and after review, Robert made a motion to file the treasurer's report for audit.  Virginia seconded and all in favor. Director's Report: The library was opened during the electrical outage from the ice storm Read more [...]

Trustee Meeting Minutes January 12, 2015

January 12, 2015 Library Trustee Minutes Attendees:  Robert Paine, Carole Brown, Nancy Claris, Celeste Decker, Virginia Drew Secretary’s Report:  Carole made a motion to accept the minutes and Bob seconded.  All in Favor. Treasurer’s Report:  Nancy provided the 2014 appropriations account created by the library treasurer.  It was noted to be a very tight budget and that several areas were over spent and would require some movement from other account lines.  Dodie, the treasurer Read more [...]

Trustee Meeting Minutes November 3, 2014

Library Trustee Minutes --- November 3, 2014 Attendees:  Robert Paine, Carole Brown, Celeste Decker, Nancy Claris, Virginia Drew Secretary's Report:  Robert moved to accept the minutes of the September and October meetings.  Carole seconded and all were in favor. Treasurer's Report:  Nancy provided the treasurer's report and trustees reviewed the various lines.  It was noted that there are a few outstanding bills that have not been deducted including the health insurance buy out.  Read more [...]

Trustee Meeting Minutes October 14, 2014

Library Trustee Minutes---October 14, 2014 Attendees: Robert Paine, Carole Brown, Celeste Decker, Virginia Drew, Nancy Claris Secretary's Report:   Not available.  Will be provided at the next meeting. Treasurer's Report:   Nancy distributed the budget update as prepared by our accountant.  Virginia moved to file the Treasurer's report for audit.  Carole seconded and all in favor. During budget discussion there were a few changes to the budget and Nancy will have the corrected Read more [...]

Trustee Meeting Minutes September 2, 2014

Library Trustee Minutes---September 2, 2014 Attendees:   Robert Paine, Carole Brown, Celeste Decker, Nancy Claris, Virginia Drew Selectwoman Betsy Bosiak Secretary's Report:   One change was made to the minutes (1st paragraph-word change seemed to be was changed to was.    Carole moved to accept the minutes as amended.  Celeste seconded and all in favor. Treasurer's Report:   Nancy distributed the regular budget report and a budget that included the proposed budget changes Read more [...]

Trustee Meeting Minutes August 4, 2014

Library Trustee Meeting August 4, 2014 Attendees: Robert Paine, Nancy Claris, Celeste Decker, Carole Brown, Virginia Drew Special Guest:  Harvey Harkness, President of the Epsom Historical Association Harvey had made a special request to speak to the Trustees regarding the cost of utilities for the Epsom Public Library Historical Center (EPLHC).  It has been extremely difficult for the Historical Association to cover the cost of utilities, as well as continue to increase their collection Read more [...]

Trustee Meeting Minutes July 14, 2014

Library Trustees Minutes   July 14, 2014 Attendees:   Robert Paine, Carole Brown, Nancy Claris, Virginia Drew Secretaries Report:   Virginia distributed copies of the draft minutes and they were reviewed.  Bob motioned to approve the report and Carole seconded.  All  in favor. Treasurer's Report: There was a lot of discussion regarding preparation for the upcoming budget session.  All noted the importance to plan carefully for the needs of the library, especially with the ever Read more [...]

Trustee Meeting Minutes June 9, 2014

Library Trustee Meeting June 9, 2014 Attendees: Robert Paine, Nancy Claris, Celeste Decker, Virginia Drew Secretary’s Report:  After reviewing the May minutes and noting that the date needed to be corrected, Bob mentioned to accept the corrected minutes and Celeste seconded.  All in favor. Treasurer’s Report:  Nancy distributed the Treasurer’s Report provided by Dodie Duclos.  The report was reviewed and discussed.  Questions about the dental, life ins. & short term disability Read more [...]

Trustee Meeting Minutes May 12, 2014

Library Trustee Meeting May 12, 2014 Attendees: Robert Paine, Nancy Claris, Carole Brown, Celeste Decker, Virginia Drew Secretary’s Report:  After reviewing the April 7, 2014 report a motion was made by Bob to approve the report.  Carole seconded and all were in favor. Treasurer’s Report:  Nancy provided the Treasurer’s report and the committee members reviewed the info. Celeste noted that the town website still lists the Trustee’s Meetings on Tuesdays and needs to be updated Read more [...]