Category Archives: Trustee Meeting Minutes

Trustee Meeting Minutes – December 7, 2015

Library Trustee Meeting December 7, 2015 Attendees: Robert Paine, Nancy Claris, Carole Brown, Virginia Drew Secretary’s Report:  After reviewing the November minutes Bob motioned to accept the minutes and Carole seconded.  All in favor. Treasurer’s Report:  Nancy handed out the treasurer’s report.  Trustees reviewed the budget and discussed increases on various lines.  The money budgeted for the projector may have to be encumbered as there has been a delay on choosing the appropriate Read more [...]

Trustee Meeting Minutes – November 2, 2015

Library Trustee Meeting November 2, 2015 Attendees: Robert Paine, Nancy Claris, Celeste Decker, Virginia Drew Secretary’s Report:  After reviewing the October minutes Bob motioned to accept the minutes and Celeste seconded.  All in favor. Treasurer’s Report:  No report available due to a computer issue. Director’s Report:  Nancy reported that the library will need someone to do the shoveling for the library and the old library.  The person who had done this for the library Read more [...]

Trustee Meeting Minutes – October 12, 2015

Library Trustee Meeting October 12, 2015 Attendees: Robert Paine, Nancy Claris, Celeste Decker, Virginia Drew Secretary’s Report: After reviewing the September minutes Bob motioned to accept the minutes and Celeste seconded. All in favor. Treasurer’s Report: Nancy handed out the Treasurers report and the 2015 Appropriations reports provided by the accountant.   She also noted that we need to combine the fuel costs for the old library with the library.   It was noted that the fixtures Read more [...]

Trustee Meeting Minutes – September 8, 2015

Library Trustee Meeting September 8, 2015 Attendees: Robert Paine, Nancy Claris, Celeste Decker, Carole Brown, Virginia Drew *7:30PM  Hugh Curley joined the meeting Secretary's Report:  After reviewing the August minutes and Carole motioned to accept the minutes and Bob seconded.  All in favor. Treasurer's Report:  Bob brought forward the information regarding the CD rollover that was reported via email to the trustees.  We need to utilize the funds for children's books and the amount at Read more [...]

Trustee Meeting Minutes – August 18, 2015

August 18, 2015 Library Trustee Minutes   (Special meeting) Attendees: Robert Paine, Nancy Claris, Carole Brown, Virginia Drew, Celeste Decker, Keith Cota Trustees had asked Keith Cota to come and discuss ground cover options to allow the library to increase the parking spaces. Road Agent Gordon Ellis was also scheduled to meet with us, but was unable to attend.   He has offered to stop by the library and discuss costs and logistics of putting gravel or crush stone in our open area.   Read more [...]

Trustee Meeting Minutes – August 3, 2015

August 3, 2015 Library Trustee Minutes Attendees:  Robert Paine, Nancy Claris, Carole Brown, Virginia Drew Secretary’s Report:  Virginia provided the June & July minutes. Trustees reviewed the minutes. Bob made a motion to approve June & July minutes and Carole seconded.  All approved. Treasurer’s Report:  Nancy provided the treasurer’s report and trustees reviewed it.  Bob explained that he was still trying to hear from Eastern Propane regarding a better price on propane.  Read more [...]

Trustee Meeting Minutes – July 6, 2015

July 6, 2015 Library Trustee Minutes Attendees:  Robert Paine, Nancy Claris, Celeste Decker, Virginia Drew, Betsy Bosiak, Harvey Harkness, Thomas (TJ) Rand Secretary’s Report:  The minutes were not available at the time of the meeting. Special Business:   Bob welcomed the members from the Epsom Historical Association and explained that we are updating the agreement between their Association and the library to reflect the current policy regarding payment of the utilities.  Nancy provided Read more [...]

Trustee Meeting Minutes – June 1, 2015

June 1, 2015 Library Trustee Minutes Attendees:  Robert Paine, Carole Brown, Nancy Claris, Celeste Decker, Virginia Drew .Secretary’s Report:  Virginia provided the May minutes. Bob made a motion to accept the minutes & Carole seconded.  All in favor. Treasurer’s Report:  Nancy explained that the Treasurer’s report was not ready for review and would be emailed later to trustees.  Review of May and June reports will occur at the July meeting. Director’s Report:  Nancy Read more [...]

Trustee Meeting Minutes May 4, 2015

May 4, 2015 Library Trustee Minutes Attendees:  Robert Paine, Carole Brown, Nancy Claris, Celeste Decker, Virginia Drew .Secretary’s Report:  Virginia provided the April minutes. Nancy noted that the “cost of fuel” was in reference to the old library and Virginia will amend the minutes to reflect that. Bob made a motion to accept the minutes with changes & Carole seconded.  All in favor. Treasurer’s Report:  Nancy provided the treasurer’s report and trustees reviewed it.  Read more [...]

Trustee Meeting Minutes April 6, 2015

April 6, 2015 Library Trustee Minutes Attendees:  Robert Paine, Carole Brown, Nancy Claris, Celeste Decker, Virginia Drew Secretary’s Report:  Bob made a motion to accept the minutes with changes & Carole seconded.  All in favor. Treasurer’s Report:  Nancy provided the treasurer’s report and trustees reviewed it. Bob moved to file the treasurer’s report for audit.  Carole seconded and all were in favor.  During review of the report it was noted that building maintenance Read more [...]

Trustee Meeting Minutes March 2, 2015

March 2, 2015 Library Trustee Minutes Attendees:  Robert Paine, Carole Brown, Nancy Claris, Celeste Decker, Virginia Drew, Harvey Harkness The trustees welcomed former trustee, Harvey Harkness and started the meeting with discussion regarding the Epsom Arts & Science Foundation.  The Epsom Arts & Science Foundation was created when he was a trustee and he recently found the paperwork from the establishment of the Foundation.  It was determined that it would be beneficial to establish Read more [...]

Trustee Meeting Minutes January 12, 2015

January 12, 2015 Library Trustee Minutes Attendees:  Robert Paine, Carole Brown, Nancy Claris, Celeste Decker, Virginia Drew Secretary’s Report:  Carole made a motion to accept the minutes and Bob seconded.  All in Favor. Treasurer’s Report:  Nancy provided the 2014 appropriations account created by the library treasurer.  It was noted to be a very tight budget and that several areas were over spent and would require some movement from other account lines.  Dodie, the treasurer Read more [...]